Free template
Pet Sitting Report Card Template (Free, Printable)
A pet sitting report card is a one-page summary an owner gets after each visit: what you did, how their pet was, and proof you were there. It takes two minutes to fill in and it is the single most effective thing an independent sitter can do to get rebooked — because it turns “I'm sure it was fine” into “look at this.”
Below is the template we'd hand to a friend starting out. Print it, copy it into your Notes app, or scroll to the bottom to send it as a link instead.
The template
Visit
- Pet(s):
- Date:
- Arrived / left:
- Visit type (drop-in · overnight · other):
Care checklist
- Fed — what & how much
- Fresh water
- Medication given (name · dose · time)
- Potty break / litter scooped
- Playtime or enrichment
- Treats
- Cuddles / settle time
How they seemed
- Great — happy, playful, normal appetite
- Good — settled, ate well
- OK — quiet, a bit off; nothing to worry about
- Concern — please read notes
Notes for the owner
- What we did:
- Anything unusual (appetite, stool, behaviour, house):
- Anything you need from them next time:
Photos
- 2–4 photos: one of the pet's face, one doing something, one of the house as you left it:
What a good one reads like
Biscuit · Tue 17 Aug · 4:12–4:41pm · Drop-in
☑ Fed 1 cup kibble ☑ Fresh water ☐ Meds (none today) ☑ Potty ☑ Play ☑ Treats
Mood: Great 🤩
Biscuit was thrilled to see me and ate everything. We did a long loop of the park — he found a very important stick — then a big drink and a nap in the sun spot. Left the porch light on. See you Thursday!
📷 3 photos
Tips from sitters who get rebooked
- Lead with the pet, not the paperwork
- The owner's eye goes to their pet's name and the photos. The checklist is proof; the notes are the relationship.
- Two lines beat two paragraphs
- Say what you did, how they seemed, and one specific detail (“the stick”). Specifics are what owners forward to family.
- Say what didn't happen, too
- “No meds today” or “skipped the walk — heavy rain, did indoor fetch instead” prevents the “did you…?” text later.
- Flag concerns plainly and early
- If something's off, put it first, in plain words, and say what you did about it. Owners forgive bad news; they don't forgive finding out later.
- Send it before you drive away
- A report that arrives while the visit is fresh feels like care. One that arrives that night feels like admin.
…or send this in 30 seconds
PawRecap is this template as an app: tap the checklist, add photos, write two lines, and the owner gets a beautiful link — by email or text. Free for 10 reports a month, no card, works on the phone in your pocket.